Getting Started with GemJam

If you’re a jewellery dealer, antiques trader, or luxury goods specialist in the UK, you know the challenges of managing unique, one-of-a-kind inventory. Every piece tells a story, and every transaction needs careful tracking — especially when it comes to VAT Margin Scheme compliance.

GemJam was built specifically for dealers like you.

Why GemJam?

Unlike generic inventory systems designed for bulk stock, GemJam understands that your items are unique. Each piece has a stock level of zero or one — it’s either in your inventory or it’s been sold. This fundamental difference shapes everything about how GemJam works.

Key Features

• Unique Item Tracking — Every item gets its own detailed record with custom fields, images, and provenance information
• VAT Margin Scheme Compliance — Built-in calculations and record-keeping that HMRC expects
• Purchase & Sale Management — Track the full lifecycle from acquisition to sale
• Contact Management — Keep detailed records of your buyers and sellers
• Professional Invoicing — Generate branded invoices that reflect the quality of your business

Setting Up Your Account

Getting started takes just a few minutes:

1. Create your organisation — Enter your business details and VAT information
2. Configure your templates — Create templates for each type of item you sell (e.g. one for rings, another for watches, another for handbags)
3. Add your first items — Start building your digital inventory
4. Record a purchase — Log where each item came from and what you paid

Understanding the VAT Margin Scheme

The VAT Margin Scheme allows eligible dealers to pay VAT only on the profit margin of each sale, rather than the full selling price. This can significantly reduce your VAT liability — but it requires meticulous record-keeping.

GemJam handles the complexity for you:

• Automatically calculates the margin on each sale
• Tracks which items qualify for the scheme
• Generates the records HMRC requires
• Produces clear reports for your quarterly VAT returns

What’s Next?

Once you’ve set up your account and added your first items, explore these features:

• Bulk Import — Already have inventory data? Import it from a spreadsheet
• Shopify Integration — Sync your inventory with your online shop
• Dashboard Analytics — Get insights into your buying and selling patterns
• Email Templates — Send professional purchase records and invoices automatically

We’re building GemJam to be the tool that jewellery dealers, antiques traders, and luxury goods specialists actually want to use. Your feedback shapes our roadmap — so don’t hesitate to get in touch.